Importing rotations via CSV

Modified on Tue, 26 Sep 2023 at 07:54 AM

You can build a list of rotations in a rotation schedule by importing a csv that lists the rotations and their short names/codes. You will apply a specific block template during import and Elentra will automatically build one slot per block for each rotation. Note that you must have block schedules built for the applicable curriculum periods before you can import rotations. 

  1. Navigate to Admin > Clinical Experience. Filter by course or cohort as needed. 
  2. Click on Rotation Schedule. 
  3. Click Rotations Setup. (Create a draft rotation schedule if not done).
  4. Next click on a schedule title. Click the menu options beside Add Rotation and select 'Import Rotation Schedule' from the dropdown options. 
  5. From the popup that appears, optionally download a sample CSV. 
  6. Complete the CSV as needed (must include short name and full name for all rotations). 
  7. Drag and drop or browse your computer to select a file. Select a Template from those available (these are defined by the blocks built in the relevant curriculum period). You can select more than one block schedule template in which case all rotations listed in the CSV will have blocks automatically built for the corresponding schedule (e.g. 2 week and 4 week blocks). Each block will automatically have one slot configured. 
  8. Click 'Import Rotations'. The created rotations will display in a list. 
  9. Click the blue pencil on the right to go into a rotation and view the automatically created blocks and slots.

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