Managing Course/Program Contacts (PD, PA, CC)

Associating individuals with a course/program gives them additional privileges in Elentra for that course/program.

Course/Program Director

• Can view learner assessment data for all learners in the course/program.
• Can view faculty Assessment and Evaluation tasks.
• Can run reports reflecting faculty and course/program/rotation/event evaluations for their program.

Curriculum Coordinator

• At Queen's, Curriculum Coordinators are generally used in the MD organization.
• Can manage the course to which they are added. This includes building learning events for a course, updating the gradebook, managing Assessment & Evaluation forms, etc.
• Can view learner assessment data for all learners in the course/program.
• Can view faculty tasks for faculty in their course.
• Can run reports reflecting faculty and course/program/rotation/event evaluations for their course.

Program Coordinator

• At Queen's, Program Coordinators are generally used in the PG and SRT organizations.
• Can manage the program to which they are added. This includes building learning events for a course, creating a rotation schedule, managing Assessment & Evaluation forms, etc.
• Can view learner assessment data for all learners in the course/program.
• Can view faculty tasks for faculty in their course.
• Can run reports reflecting faculty and course/program/rotation/event evaluations for their program.

Associated Faculty

• Adding a user to the Associated Faculty list will make them available when a course/program builds distributions.

Competence Committee Member

• Adding a user as a Competence Committee member will give them access to all learner Assessment & Evaluation data for a course/program.
• CC members can view the program dashboard where assessment plan results are shown.
• CC members can view a learner's CBE dashboard as well as all their outstanding tasks.

Adding a User to Course Contact Lists

It is the responsibility of existing course and program staff to add/remove users from the Course Contacts list. QHS IT does not provide this service.

• Go to Admin > Manage Course/Programs.
• Select the appropriate course/program.
• You will land on the Setup tab. Scroll down to the Course/Program Contacts section.

• In the appropriate field, click and begin to type a name to find a user.

• Click on the name to add it to the list. After you have done so, the name should display under the search box.

• You can remove a user from a list by clicking the X to the right of their name.

Trouble Shooting

• I am trying to add someone as a course/program director and their name isn't showing up on the list.
  • The user may need to have their Elentra group and role permission updated. For some users you can check their current group and role permission from the More > People Search tab. In this example, DOM Test Faculty 1 has Faculty > Lecturer permissions.
    
  • To have someone's group and role adjusted, send an email to qhsit@queensu.ca. Provide the user's first and last name and email address and ask that their group and role permission be updated to faculty director. QHS IT will email you back when this is complete and you can then add them to the appropriate course/program contact list.
• I am trying to add someone as a program coordinator and their name isn't showing up on the list.
  • The user may need to have their Elentra group and role permission updated. For some users you can check their current group and role permission in from the More > People Search tab. (See image above.)
  • Send an email to qhsit@queensu.ca. Provide the user's first and last name and email address and ask that their group and role permission be updated to staff:pcoordinator.
• I am trying to add someone as a curriculum coordinator and their name isn't showing up on the list.
  • The user may need to have their Elentra group and role permission updated. For some users you can check their current group and role permission in from the More > People Search tab. (See image above.)
  • Send an email to qhsit@queensu.ca. Provide the user's first and last name and email address and ask that their group and role permission be updated to staff:admin.